Application form for Secretary / PA – CEO Office

Responsibilities*

Provide comprehensive secretarial support, including managing correspondence, typing, filing, and photocopying.
Schedule appointments, manage the CEO’s diary, and handle telephone calls.
Maintain confidential records and ensure the security of sensitive information.
Attend and take notes at meetings, prepare and distribute minutes.
Arrange travel and accommodation for the CEO as required.
Coordinate on-call rosters for administrators.
Monitor and replenish office supplies.
Supervise office activities to ensure smooth operations.
Manage the booking and usage of meeting rooms.
Prepare and compile reports for senior management.
Take and prepare minutes for meetings as needed.
Participate in departmental and hospital quality initiatives.
Perform additional duties as assigned.

Requirements*

Diploma in Secretarial Studies.
Minimum of 3 years of experience providing executive secretarial support to senior management.
High level of confidentiality and reliability.
Excellent command of English and Bahasa Malaysia.
Strong communication skills and professional telephone etiquette.
Proficiency in MS Word, MS Excel, and Microsoft Outlook.
Pleasant personality with a proactive approach.

Hospital*

Position*