Application form for Personal Assistant (PA)

Responsibilities*

Provide comprehensive support as a Personal Assistant to the Medical Director (MD) and Head of Medical Affairs & Quality (MAQ), involving scheduling, correspondence, reception tasks, and record-keeping.
Schedule appointments, maintain diaries, and handle reception responsibilities.
Ensure confidentiality of records and information.
Attend meetings, take notes, and draft minutes.
Coordinate travel and accommodation arrangements.
Organize on-call schedules.
Oversee stationery stock and office operations.
Manage bookings for meetings.
Compile reports and assist with tasks.
Coordinate meetings and record minutes.
Engage in quality indicators.
Perform additional duties as assigned.

Requirements*

Diploma in Secretarial Studies.
Minimum 3 years supporting senior management.
High level of confidentiality.
Effective anticipation of MD's needs.
Proficient in English, Bahasa Malaysia.
Pleasant demeanor, strong communication skills.
Proficiency in MS Word, MS Excel, and Outlook.
Familiarity with legal terminology or experience in minor legal secretarial duties.